> ## Documentation Index
> Fetch the complete documentation index at: https://docs.scoot.app/llms.txt
> Use this file to discover all available pages before exploring further.

# Scoot How-To Guides

# Scoot How-To Guides

Scoot is designed for highly interactive virtual selling and meetings, emphasizing movement and personalized engagement. Below are several "How-To Guides" covering core platform usage, host controls, and troubleshooting steps.

## How-To Guide 1: Joining, Setup, and Basic Movement

This guide covers getting into a Scoot room and configuring your basic audio and video settings.

### How to Join a Scoot Meeting or Webinar

1. **Access the Link:** Click the invitation link that was shared with you.
2. **Select Device/Browser:**
   * **Desktop:** Use **Google Chrome (recommended)** or **Microsoft Edge (recommended)**.
   * **iOS (iPhone/iPad):** Download the native iOS app from the App Store and tap the link again.
   * **Android:** Use the Chrome mobile browser.
3. **Enter as Guest (If Applicable):** If joining as a guest, enter your desired Display Name when prompted.
4. **Complete Waiting Room Setup:** Verify your audio/video and answer any Smart Badge Questions. **Keep your camera and microphone ON** to prevent entry errors.
5. **Enter the Room:** Click "Enter Room" to join the Scootaverse.

### How to Configure Your Camera, Microphone, and Speakers

You can adjust your devices either in the waiting room or once you are inside the room.

1. **Inside the Room:** Look at the bottom of the screen.
2. **Change Device:** Click the **up arrow** next to the corresponding video, microphone, or music symbol (for speakers) to open the selections menu, then choose your preferred device.

### How to Move Around the Scootaverse

1. **Using a Mouse:** Click and **hold** on your mouse and aim in the direction you want your avatar bubble to go.
2. **Using a Keyboard:** Use the directional **arrow keys** on your keyboard.
3. **On Mobile:** Use the **joystick** or **tap and hold** on the screen to move around freely.

## How-To Guide 2: Finding People and Interacting

This guide focuses on communication, navigation tools, and personal feedback features.

### How to Find Another Attendee and Teleport

1. **Use the Search Bar:** Search by a participant's name, company, title, or other profile details.
2. **Open Smart Badge:** Selecting a result opens that attendee's Smart Badge. Their location is highlighted in green on the Mini-Map.
3. **Teleport Directly:** Click the **"Teleport"** button on their badge to move instantly near them.
4. **Mini-Map Teleport:** Click an open location on the Mini-Map and confirm the prompt to move instantly anywhere on the map.

### How to Use Text Chat

1. **Open Chat:** Click on the **message icon** located on the bottom-right of your screen.
2. **Send Public Messages:** Select **"All"** from the dropdown menu located above the text box.
3. **Send Private Messages:** Use the search bar or the dropdown menu to select the recipient's name.
   * **Note:** Messages only save while you are in the room; refreshing the webpage will remove messages.

### How to Use Reactions and Emojis

1. **Access Menu:** Click the **Reactions button** (smiley face with a plus sign icon) in the lower right-hand portion of your screen.
2. **Display Reaction (Mingle Mode):** Click an emoji, and it will be briefly displayed on your user bubble.
3. **Display Reaction (Presentation Mode):** Click an emoji, and it will float upwards on the left-hand side of the presentation screen.

### How to Pop-Out a Presenter for Multitasking

1. **Locate Menu:** Hover your cursor over the video feed of the presenter you want to pop out.
2. **Open Pop-out:** Click the **three-dot menu** and select **"Open pop-out"**.
3. **Return to Tab:** Click the **"Return to tab"** button located within the pop-out window to bring the video back to the main presentation.

## How-To Guide 3: Host Configuration and Advanced Features

This guide focuses on host tools for managing the event, presentation, and room environment.

### How to Start a Presentation (Stage Magic)

1. **Access Controls:** Click on the **presentation button** in the center-bottom of the screen.
2. **Invite Others:** Alternatively, use the options menu to click **"Select Presenter,"** choose participant(s), and click **"Start Presentation"**.
3. **Audience Settings:** Use the Presenter Settings menu to select the appropriate **Audience Mode** (e.g., Restricted Mode, Raise Hand Mode).

### How to Share Screens and Video Content

**Content Type**

**How To Share**

**Recommended Use**

**Screen Sharing**

Enter Presenter Mode, click **Share Screen**, and select the window/tab.

Use Chrome or Edge; Safari only allows full-screen sharing.

**High-Res Video**

Select the **"Share Video Link"** button, then enter a Vimeo or YouTube URL.

Recommended for **superior quality** streaming and integrated playback controls.

### How to Use the Toast Feature

1. **Initiate:** Click the **"Make a Toast"** button. Wait for the 5-second countdown.
2. **End Toast:** Click the **"End Toast"** button to remove your video and return volumes to normal. The host can also end any participant's toast.

### How to Enable Closed Captions (Live Transcription)

1. **Navigate to Settings:** In the virtual room, click on the **settings icon** (three dots).
2. **Select 'Accessibility':** Within the settings menu, find the **'Accessibility'** option.
3. **Enable Captions:** Toggle the **Closed Captions** feature to **'On'**.

### How to Set Custom Backgrounds

1. **Start Creation:** Click on **"Create a background"**.
2. **Select Type:** Choose **Color Backgrounds**, **Image Backgrounds** (single, true-to-scale image), or **Viewport effects (Parallax)** (up to three layered images for movement illusion).

### How to Use Custom Entry Flows

1. **Access Settings:** Navigate to the Admin or Organizer dashboard and access **Entry Flow Settings**.
2. **Choose Default:** Select the spiral pattern or grid pattern for general events.
3. **Choose Custom (People Proximity):** Select this to designate **"Group Formers"** (e.g., sales reps) and **"Group Fillers"** (e.g., prospects) via a CSV file for rules-based entry.

## How-To Guide 4: Account Management and Troubleshooting

### How to Change Your Password

* **If you know your current password:** Go to your profile picture (top-right), select **"My Settings,"** scroll to "Change Password," and update the fields.
* **If you forgot your password:** Navigate to the sign-in page and click the **"Forgot Password"** link.
* **Note for OAuth Accounts:** If you used Google, Microsoft, or Apple to sign up, you must reset your password directly through that external account provider.

### How to Resolve Common Technical and Performance Issues

**Problem**

**Resolution Step**

**General Bugs, Lag, or Performance Issues**

Simply **refresh the page and rejoin** the room/social.

**"Failed to Initialize Devices" error.**

**Fully close out of all other applications** (Teams, Zoom, etc.) using the camera/mic, and then refresh the Scoot page.

**Persistent Echo or Feedback.**

Ask the participant causing the echo to **wear headphones with a microphone**.

**Screen Share Failure.**

Check your browser and Operating System security settings to ensure your browser has been **enabled for screen recording**.

**Need Advanced Assistance.**

Email **[support@scoot.app](mailto:support@scoot.app)** or call **+1 214-494-1630**.

## How-To Guide 5: Advanced Room Customization

### How to Create a Multi-Room Scootaverse

1. **Start Creation:** Go to your Scoot Home page and click on **"Create a Scootaverse"**.
2. **Create First Room:** Configure the initial room's settings.
3. **Add Connected Rooms:** Click on **"Create New Room"** from that Scootaverse for events over 300 participants.
4. **Navigation:** Users navigate between connected rooms using a dropdown menu located on the map icon inside the rooms.

### How to Upload and Configure Custom Room Items

1. **Access Room Items:** Select an existing Scootaverse and click on **Room Items**.
2. **Add Item:** Click **"Add Item"** and select a **PNG file with a transparent background**.
3. **Edit Properties:** Adjust its Size, Location, and **Traversability** (whether users can pass through it).

### How to Configure Clickable Call-to-Action (CTA) Items

1. **Set URL:** Direct the clickable item to any **external URL** (video, document, website).
2. **Appearance:** Configure the item to appear as just a button or as a button with an associated image (text limit is 15 characters).
3. **Invisible CTAs:** Place invisible CTA items under company logos or imagery to direct users to corporate sites upon clicking.

## How-To Guide 6: Host and Security Controls

### How to Designate and Use Alternate Hosts

1. **Licensing Requirement:** The user must be a **licensed user** in your organization.
2. **Access Settings:** Navigate to the **Room Settings** section of the room you are editing.
3. **Select User:** Scroll to the 'Alternate Hosts' section and type in the name of the licensed user.
4. **Privileges:** The alternate host gains full host privileges for managing the session.

### How to Require Host Admission for Private Events

1. **Access Advanced Settings:** While creating a Room, open the Advanced Settings page.
2. **Toggle On:** Open the **Join Settings** tab and toggle on **"Require Host Admission"**.
3. **Host Notification:** The host admits or rejects users manually from the **Guest List** in the options menu.

### How to Delegate Temporary Host Privileges (for Guests)

1. **Go to Guest List:** Navigate to your Guest List.
2. **Select User:** Select the non-licensed participant.
3. **Delegate:** Click the **"Make a Host"** button. This person retains privileges for the duration of the current room session.

### How to Use the Compass Feature (Host Exclusive)

1. **Access Settings:** Go to your **Room Settings**.
2. **Toggle Artifacts:** Toggle artifacts between on and off.
3. **Instruction:** Use the Toast feature to direct attendees to quadrants marked N, S, W, or E.

## How-To Guide 7: Data and Insights Features

### How to Enable and Use AI Meeting Summaries

1. **Enable Summaries (Host):** During meeting setup, toggle the **"AI Summaries"** option to **"On"** in your Room Settings.
2. **Access Host Summary:** After the meeting, go to your dedicated **Summaries Dashboard** to view the AI-generated summary.
3. **View Attendee Summaries:** Click **"View All Attendees"** to access personalized summaries for each participant.
4. **Receive Summary (Attendee):** You will receive a prompt and an email delivery of your personalized AI-generated summary after leaving the meeting.

### How to Use Smart Badging for Visual Indicators

1. **Set Up Question:** Set up a Smart Badging question during registration.
2. **Assign Colors:** The Scoot platform will automatically assign a **unique color** to each potential response.
3. **Visibility:** The colored rings appear around user bubbles, making it easy to distinguish groups (e.g., speakers) at a glance.

### How to Edit Your Smart Badge Information In-Room

1. **Access Options Menu:** Click the **three-dot icon** in the bottom right corner.
2. **Select Edit:** Select the **"Edit Smart Badge"** option.
3. **Update Answers:** This action will take the participant out of the room to update answers that will only persist during the active session.

## How-To Guide 8: Hybrid Meeting and Mobile Participation

### How to Join a Meeting on Mobile

* **iOS Devices (iPhone/iPad):** Download the **native iOS app** from the App Store and tap the invitation link.
* **Android Devices:** Access Scoot via the **Chrome mobile browser**.

### How to Stream Content from a Physical Location (RTMP/HLS)

1. **Access Management:** Navigate to the main menu and click **"Select Presenters"** or **"Manage Presenters"**.
2. **Add Livestream:** Click **"Add Livestream"** and select either **RTMP or HLS**.
3. **Embed Details:** Copy and paste the stream URL and stream key (for RTMP) or just the stream URL (for HLS) from your streaming source.
4. **End Stream:** Click the red **"X"** next to the stream name in the "Manage Presenters" area.

### How to Use Video Effects (Virtual Backgrounds and Blur)

1. **Access Tool:** Open the **Video Effects tool** from the sparkle icon next to your video bubble (in the waiting room) or from the main options menu (three dots) once inside the room.
2. **Apply Effect:** Click the blur icon or the image icon to select a virtual background or adjust the blur intensity.
3. **Compatibility Note:** This feature is currently only supported for users on web browsers using **Chrome, Edge, and Firefox**.

## How-To Guide 9: Managing Presentations (Stage Magic)

### How to Control Audience Interaction Modes

1. **Access Settings:** From Presenter Settings, select **"Audience Settings"**.
2. **Select Mode:** Choose one of the five primary modes:
   * **Restricted Mode:** Locks down all audience audio (lecture style).
   * **Raise Hand Mode:** Moderator manages a queue for Q\&A.
   * **Open Audience Mode:** All users can be heard.
   * **Single Push To Speak/Many Push To Speak:** Allows one or up to four audience members to speak simultaneously.

### How to Record a Presentation Natively

1. **Start Recording:** While in presentation mode, click the **"Record presentation"** button.
2. **Stop Recording:** Click the **"Stop Recording"** button.
3. **Access Recording:** The recording will appear on your dedicated **recordings page** once processing is complete.

### How to Use Gallery Sorting

1. **Access Sorting:** Enter Presentation Mode, and locate the **Gallery Sorting** option within your gallery view settings.
2. **Select Criteria:** Choose criteria like **"Department"** or **"Interest Area"** (Smart Badging data).
3. **Create Custom Tabs:** Create custom tabs based on specific criteria or by marking participants as **"Favorites"** (using the star icon).