Scoot Hybrid Meetings Guide

In today’s working world, attendees and presenters are likely to be on the move. Scoot is built for the modern enterprise and makes hybrid meetings simple, allowing you to connect from anywhere, on any device. Whether participants are in the office, at home, or traveling, Scoot seamlessly brings everyone together in an engaging, interactive environment. Scoot’s hybrid capabilities enable you to drive higher attendance, reduce costs, and improve overall conversion by connecting everyone in your meetings—regardless of their location or device.

What Are Hybrid Meetings in Scoot?

Hybrid meetings combine virtual and in-person participants in a single, unified experience. With Scoot, you can:

Connect remote and onsite attendees in the same Scootaverse
Join from any device - desktop, mobile, or tablet
Maintain engagement across all participants, regardless of location
Stream live content from physical locations into the virtual space
Enable natural interaction between virtual and onsite participants

Virtual and onsite participants don’t want to be separated, and with Scoot, they don’t have to be. Enable Scoot’s patented hybrid features and reimagine how to bring people together no matter where they are.

Multi-Device and Browser Support

Desktop Access

Access Scoot from any desktop computer with full support for major browsers:

Google Chrome - Recommended for optimal performance
Microsoft Edge - Full feature support
Safari - Complete macOS compatibility
Firefox - Cross-platform support

Desktop Features:

Full Scootaverse experience with all features
High-quality video and audio
Screen sharing and presentation capabilities
Complete producer and host controls
Optimal for extended meetings and webinars

Mobile Access

Stay connected on the go with comprehensive mobile support:

iOS App

Five-star native iOS app for iPhone and iPad
Full Scoot experience optimized for mobile
High-quality audio and video on cellular and Wi-Fi
Touch-optimized interface
Push notifications for meeting updates
Available in the Apple App Store

Android Support

Chrome browser on Android devices
Responsive design optimized for Android
Full meeting participation capabilities
Compatible with phones and tablets
No app installation required

Tablet Support

Full support for iPad via native iOS app
Android tablets via Chrome browser
Touch-optimized interface
Suitable for both attending and presenting

Join Meetings from Anywhere

On-the-Go Participation

Scoot makes it easy to join important meetings even when you’re away from your desk: Simple Join Process:

Receive notification or invitation link
Click the link on any device
Allow camera and microphone permissions
Enter the Scootaverse immediately

No Installation Required:

Browser-based on desktop and Android
Native app available for iOS
No complex setup or downloads on desktop
Quick, seamless entry

Real-Time Notifications

Stay connected to important meetings:

Receive notifications when key customers or attendees join
Get alerts on mobile devices
One-click to join from notification
Never miss important opportunities

Use Cases for Hybrid Meetings

Sales Leaders on the Go

Sales leaders and executives are often traveling or between meetings. Scoot enables them to stay connected: Scenario: When a key customer joins a Sellinar (sales webinar/meeting), a notification with a link is all that’s needed to get quality face time without losing a beat. Benefits:

Instant Connection: Click the link and join from any mobile device
No Delays: Connect with customers immediately
Professional Presence: High-quality video and audio on mobile
Deal Velocity: Move deals forward with speed and agility
Executive Access: Enable executive participation regardless of location

This is an incredible new way to move deals forward and win with speed and agility.

Executive Participation

Enable C-level executives to drop into meetings:

Join briefly to meet key prospects
Provide high-touch customer engagement
Demonstrate company commitment
Close deals faster with executive presence

Field Sales and Remote Teams

Support distributed sales and customer success teams:

Join customer meetings from anywhere
Participate in team events while traveling
Maintain team cohesion across locations
Enable flexible work arrangements

Customer Convenience

Make it easy for customers to participate:

Join from their preferred device
Attend from office, home, or while traveling
No technical barriers to entry
Higher attendance rates

Patented Hybrid Features

Virtual and Onsite Integration

Scoot’s patented hybrid features enable true integration of virtual and in-person participants: Unified Experience:

Virtual attendees appear alongside onsite participants
Equal engagement opportunities for all
Shared Scootaverse environment
No separation between virtual and physical attendees

Interaction Capabilities:

Virtual attendees can interact with onsite participants
Shared chat and Q&A
Same networking opportunities
Unified Smart Badge system

Everyone Engaged Everywhere

Whether online or onsite, all participants can:

Move through the Scootaverse
Engage in conversations
Access presentations and materials
Network and connect with others
Participate fully in the experience

Livestream and Video Integration

RTMP Livestreaming

Scoot supports industry-standard streaming protocols to bring live content from physical locations into the virtual space: Livestream Capabilities:

RTMP Support: Receive RTMP feeds from any physical location
Live Events: Stream presentations from in-person events
Multiple Feeds: Support for multiple simultaneous streams
Professional Quality: High-quality video integration
Seamless Integration: Streams appear naturally in the Scootaverse

Use Cases:

Stream keynote presentations from conference stages
Include live demonstrations from trade show floors
Broadcast from multiple physical locations
Integrate with professional AV equipment

Recorded Video Playback

Play recorded video content directly into your Scootaverse:

Pre-recorded presentations
Product demonstration videos
Training content
Promotional materials
Backup content for technical issues

Video Streaming Benefits

Expand Reach: Include remote attendees in physical events
Cost Reduction: Reduce travel expenses
Increased Attendance: Enable broader participation
Content Sharing: Share high-quality presentations
Hybrid Events: Create true hybrid experiences

Benefits of Scoot Hybrid Meetings

Higher Attendance Rates

Remove Location Barriers: Anyone can join regardless of location
Device Flexibility: Attend from preferred device
Reduced Friction: Easy joining process
Last-Minute Participation: Join even when travel plans change

Reduced Costs

Less Travel: Reduce travel expenses for team and customers
Smaller Venues: Need less physical space for events
Broader Reach: Connect with more customers without proportional cost increases
Efficient Resource Use: One event serves both audiences

Improved Conversion

Executive Participation: Enable executives to join critical meetings
Customer Convenience: Make it easy for customers to attend
Better Engagement: Interactive features keep all participants engaged
Follow-Through: Fewer no-shows and cancellations

Enhanced Flexibility

Work from Anywhere: Support distributed teams
Business Continuity: Meetings continue regardless of circumstances
Global Reach: Connect across time zones and geographies
Adaptability: Quickly adjust to changing situations

Competitive Advantage

Speed and Agility: Move deals forward faster
Customer Experience: Provide superior meeting experience
Modern Approach: Demonstrate innovation and adaptability
Accessibility: Make it easier for customers to engage with you

Best Practices for Hybrid Meetings

Planning Hybrid Events

Before the Meeting:

Test technology with both virtual and onsite setups
Ensure adequate bandwidth for streaming
Configure RTMP feeds if using livestreaming
Brief presenters on hybrid format
Send clear joining instructions for all devices

Technical Setup:

Position cameras to include onsite participants
Test audio for both audiences
Configure streaming equipment
Prepare backup options

During the Meeting

Engagement:

Address both virtual and onsite audiences
Use Scoot features that benefit all participants
Encourage interaction across groups
Monitor chat and Q&A from all sources

Host Responsibilities:

Manage entry for both virtual and onsite attendees
Balance attention between audiences
Facilitate cross-group interaction
Monitor technical quality for remote participants

Device-Specific Considerations

For Mobile Participants:

Keep presentations visible and readable on small screens
Use mobile-friendly features
Provide clear audio
Allow flexible participation (video optional)

For Desktop Participants:

Leverage full feature set
Utilize multiple screens if available
Enable screen sharing when appropriate

Technical Requirements

For Desktop Access

Supported browser (Chrome, Edge, Safari, Firefox)
Webcam and microphone (optional but recommended)
Stable internet connection
Modern computer (last 5 years)

For Mobile Access

iOS:

iPhone or iPad
iOS 13 or later
Scoot iOS app from App Store
Cellular or Wi-Fi connection

Android:

Chrome browser
Android 8.0 or later
Cellular or Wi-Fi connection

For Livestreaming

RTMP streaming equipment or software
Adequate upload bandwidth
Professional cameras and audio (recommended)
Stable internet connection at physical location

Hybrid meetings in Scoot work seamlessly with other platform features:

Smart Badging - Works across all devices
Stage Magic Presentation Mode - Optimized for all screen sizes
Scoot Chat - Accessible on all devices
Meeting Summaries - Generated for all participants
Mobile Device Entry - Detailed mobile joining instructions

Troubleshooting Hybrid Meetings

Mobile Connection Issues

Check cellular or Wi-Fi signal strength
Close other apps to free resources
Restart the app or browser
Switch between Wi-Fi and cellular data

Video Quality on Mobile

Ensure adequate bandwidth
Move to area with better connection
Reduce video quality settings if needed
Use Wi-Fi when possible for best quality

Livestream Issues

Verify RTMP connection settings
Check upload bandwidth at source location
Test stream before event
Have backup content ready

Getting Started with Hybrid Meetings

For Attendees

Receive Invitation: Get meeting link via email or notification
Choose Device: Select desktop, mobile, or tablet
Click Link: Open the invitation link
Join Meeting: Allow permissions and enter the Scootaverse
Engage: Participate fully regardless of device

For Hosts

Plan Format: Decide on hybrid approach
Configure Settings: Set up meeting for multi-device access
Test Technology: Verify livestreaming if needed
Send Invitations: Include device-agnostic joining instructions
Facilitate: Manage hybrid experience during meeting

For Organizations

Review Use Cases: Identify hybrid meeting opportunities
Train Teams: Educate on hybrid meeting best practices
Test Scenarios: Practice hybrid setups
Deploy: Roll out hybrid meeting capabilities
Iterate: Learn and improve hybrid experiences

Frequently Asked Questions

What is a hybrid meeting in Scoot? A hybrid meeting brings together both virtual and onsite participants in a single, unified Scootaverse experience where everyone can interact naturally. What devices can I use to join Scoot meetings? Desktop computers (Chrome, Edge, Safari, Firefox), iPhones and iPads (iOS app), and Android devices (Chrome browser). Do I need to install software to join on desktop? No, Scoot is browser-based on desktop. Simply click the meeting link and join through your web browser. Is there a Scoot app for mobile? Yes, there’s a five-star native iOS app for iPhone and iPad. Android users can join via Chrome browser. Can executives join meetings while traveling? Absolutely. That’s one of the key benefits. Sales leaders and executives can receive notifications and join with one click from their mobile device. What is RTMP streaming? RTMP is a protocol for livestreaming video. Scoot supports RTMP feeds so you can stream live content from physical locations into your virtual Scootaverse. Can onsite and virtual participants interact? Yes, Scoot’s patented hybrid features enable full interaction between virtual and onsite participants within the same Scootaverse. What internet speed do I need on mobile? For best results, 4G/LTE or higher for cellular, or any stable Wi-Fi connection. Video quality adjusts automatically based on bandwidth. Can I share my screen from mobile? Screen sharing capabilities depend on the device and operating system. Desktop provides full screen sharing features. How do hybrid meetings improve conversion? By making it easy for everyone to attend (higher attendance), enabling executive participation on-demand, and providing superior customer experience regardless of location.

Ready to enable hybrid meetings for your organization?

Request a Demo to see hybrid meetings in action
Learn About Scoot Engage - The platform that powers hybrid meetings
View Pricing Options
Visit the Hybrid Meetings Page
Download the iOS App - Search for “Scoot” in the App Store

Doing business, transformed.

Introduction